How do I RSVP for an event?

Effectively planning events and some Troop meetings is a challenging task that can be made even more difficult if we don’t have an accurate headcount of attendees for the event.  That is why it is extremely important for our members to RSVP for events in advance.

RSVP Deadlines

• Events requiring an RSVP will include an RSVP deadline.
• The Troop will send several email reminders within several weeks in advance of the RSVP deadline.
• We cannot guarantee that RSVP changes can be accommodated after the stated deadline.  This is especially true when the Troop must make per-person reservations in advance.
• We encourage our members to RSVP early for events so we have an indication on your intention as soon as possible.  You can always change your RSVP before the deadline.
• In TroopTrack, you have the ability to state you are Going or Not Going to the event.  Any individuals who do not reply as of the stated deadline will be assumed to be Not Going.

RSVPs for Troop Meetings

RSVPs are not required for weekly Troop meetings UNLESS a headcount is needed in advance.  You will only receive an email reminder for weekly Troop meetings if an RSVP is required or the meeting date, time, or location is different than standard.

How to RSVP in TroopTrack

Most Troop Events will require you RSVP in TroopTrack.  To do this:

1. Navigate to the event details via the calendar or by clicking the View Event Details button or the Going / Not Going links in the TroopTrack email.
2. On the event details screen, you will find the RSVP card on the top right portion of the page.  This card shows you all individuals for whom you can RSVP as well as their RSVP status (“Coming?” column), the number of youth and adult guest attending, and the fees associated with the RSVP.
3. To RSVP, click on the RSVP button.  This will popup a screen where you can:
   • Respond that you are Going or Not Going to the event.
   • Add additional youth or adult guests to your RSVP (if permitted).  Only add guests if you are RSVPing for someone in your household not listed in the RSVP card.
   • Add an RSVP comment.
     • If you are RSVPing for guests, include their names in your RSVP note.
     • Check the Event Description to see if any additional information should be included in the RSVP note.

   Do not ask questions in the RSVP note field as these may not be checked in a timely manner.  Contact a Troop leader if you have questions about the event.

   Click on the Save button to save your RSVP and repeat this process for any additional members of your household who will be attending the event.

   Other RSVP Options

   In some cases, the Troop will utilize an online form to gather additional information for RSVPs.  For example, the Troop planned a ski trip in January 2023 where we needed to know who needed to rent skis and take lessons.  To simplify the RSVP process, we used a form here on the Troop website to gather RSVPs rather than TroopTrack.

   When we are not using TroopTrack to track RSVPs for an event, you will see a card stating:

   Outside RSVPs
   See Event description for information about RSVP’ing

   As stated, the instruction on how to RSVP are then provided in the Description card.