Scouts BSA Troop 457 > FAQs

Why should I RSVP for meetings & events?

Why RSVP Is Important for Scouting Events

A clear headcount is essential for planning every Scouting event. When leaders know exactly how many Scouts and families will attend, they can:

  • Allocate Resources Accurately. Whether it’s food, equipment, or supplies, knowing the number of attendees ensures everyone has what they need.
  • Scale Activities Properly. Outdoor adventures, merit badge workshops, or service projects need the right number of leaders and materials to run safely and smoothly.
  • Make Cost-Effective Reservations. For events that require per-person bookings (lodging, transportation, or rentals), last-minute changes can be difficult or expensive to accommodate.

RSVP Deadlines and Reminders

Scouts and families will receive a clear RSVP deadline for events that need a headcount. These dates are not arbitrary—they give leaders time to finalize plans:

  • Early RSVPs Provide a Starting Point. Organizers get a preliminary count to begin arranging logistics.
  • Post-Deadline Changes May Not Be Possible. Once reservations are made, adding or removing spots can be challenging or impossible.
  • Multiple Reminders. The troop sends reminders leading up to the deadline, highlighting that late responses create planning challenges.

When to RSVP for Troop Meetings

Most regular troop meetings do not require an RSVP. However, special meetings—such as ceremonies, skill clinics, or events requiring extra supplies—will ask for a headcount in advance. This ensures:

  • No Scout misses out on important opportunities.
  • Leaders can prepare materials or space in advance.

How to RSVP Using TroopTrack

  1. Open the Event Details. Find the RSVP card on the event page.
  2. Indicate Attendance or Absence. Click “Going” or “Not Going.”
  3. Add Comments as needed. Check the event description to instructions on what to include in your RSVP comments. This may include if you can bring specific gear or whether a parent can drive.
  4. Add Guests (Optional). Most Troop events will be limited to Scouts and registered leaders.  However, celebrations and service projects will often allow you to RSVP for guests.  Only add guests if they do not have a Troop 457 TroopTrack account.

This process helps organizers track who will attend without extra emails or phone calls.

Other RSVP Methods

Some events need more information than TroopTrack can collect (for example, ski trip gear rentals or lesson preferences). In these cases:

  • Alternative Forms Are Provided. Links or instructions will be shared in the event announcement.
  • Complete All Required Fields. Follow the directions so leaders have every detail they need.

A timely RSVP ensures each Scouting event is well-prepared, safe, and enjoyable. By simply confirming your attendance by the deadline, you help create a better experience for everyone involved.

Do I have to take the swim test if I don’t plan to go swimming or boating?

No. You can still participate in most scouting activities if you are classified as a non-swimmer. You can even go into the non-swimmer section of the pool or lake to splash and cool off. However, the swim test is required for advancement (beginner for second class, swimmer for first class) and it is required for most camp-honors programs.

How long do I need to float on my back at the end of the test?

There is no specific time requirement; this is up to the individual lifeguard or swim director. Older versions of this test specified that the swimmer should float for one minute, but this is not specified now. The swimmer must float long enough to demonstrate that they can continue to float and rest if needed.

Can I wear earplugs or a swim cap?

This is up to the individual lifeguard or swim director. If you have a medical need to wear earplugs (example: you have drainage tubes in your eardrums), please let your leaders know so that we can advocate for your needs. Earplugs should never be worn if you are snorkeling or swimming underwater because the water pressure can push the earplugs into your ears and cause further problems.

Can I use a regular backstroke or competition-style backstroke for the last 25 yards?

No. The requirements specify that the swimmer should use an easy resting backstroke for the last 25 yards. The reason for this is to make the scout demonstrate that they can relax and recover in the water if they get exhausted. Most lifeguards will pass a swimmer even if they use a competition-style backstroke, but it is good practice to use the correct stroke at the end.

Can I stop swimming to ask a question?

No, the swimmer cannot touch the bottom or grab the side of the pool to stop. This ends the assessment. If the swimmer stops after 25 yards of swimming they will be assessed as a beginner. If the swimmer stops before 25 years they will be assessed as a non-swimmer.

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